Branch Manual

Structure of the HEMP Party of Australia

HEMP is an ethical, non-discriminatory, single issue political party for lobbying the re-legalisation of Cannabis in Australia.

There are no fees payable and membership is open to all Australian citizens, registered to vote, and not already a member of any other political party.


The HEMP Party has three layers: Federal, State & Local.

Federal Executive

The Federal Executive is the central organising body comprising Federal Officers elected at the Annual General Meeting (AGM) and a representative from each State Branch, and provide the following:

  • a central hub and resource for communications
  • administration of membership applications and donations
  • compliance with Federal and State legislation
  • compilation and consolidation of financial records
  • assistance for Branches with compliance
  • policies and procedures and implementation of a Federal campaign strategy
  • facilitation and maintenance of website/s and social media network/s
  • endorsement/dis-endorsement of candidates for election to Parliament
  • allocation of preferences (if any) to other parties and/or candidates in elections
  • reporting of any changes to the HEMP Constitution to the AEC
  • collection and dissemination of knowledge relating to all/any of HEMP’s aims
  • campaigning and lobbying of all sectors of the community and politicians
  • organising fund raising for HEMP
  • conduction/facilitation of research relating to all/any of HEMP’s aims
  • application for any available public funding for electoral purposes
  • all things as may be necessary, expedient or desirable to carry out aims of HEMP

Federal Executive Elected Officers

President

  • Leads HEMP
  • Chairs Federal Executive meetings
  • Co-ordinates activities of the Federal Executive (as listed above)hempcap

Vice President

  • Assist the President with duties
  • If President unable (on a temporary basis) to conduct obligations, the VP is to substitute

Secretary

The office bearer responsible for the day to day management of HEMP. Duties include:

  • Carry out administration, keeping of records and correspondence of HEMP
  • Be first contact for the AEC for any changes to party details including office bearers or any election or enrolment matters
  • Call Extraordinary General meetings as appropriate to further the aims of HEMP
  • Provide notice/s in advance to members of all official HEMP meetings
  • Prepare agenda for HEMP meetings, record attendance, and arrange for minutes and/or meeting notes to be recorded
  • Co-ordinate official correspondence of HEMP
  • Maintain the party register, in accordance with Commonwealth Electoral Act 1918
  • Maintain custody of all documents, statements and records of HEMP

Treasurer

  • Receipt all monies paid to HEMP, deposit such monies into accounts determined by the Federal Executive
  • Develop and ensure security and accountability measures for all receipts and payments are followed.
  • Submit an Annual Financial Report detailing balance sheets, financial statements and relevant particulars to the Registered Officer for submission to the AEC.
  • Maintain adequate controls over HEMP finances and all financial records, documents, securities etc., ensuring smooth transition when position is transferred.
  • Ensure all accounting and/or bookkeeping is conducted by an appropriately skilled person and all documents conform to relevant legislation and regulations and the Constitution.

Registered Officer

The office bearer empowered to nominate HEMP’s endorsed candidate/s. Duties include:

  • Acceptance of membership to HEMP, as this is at the determination of the Registered Officer
  • Fulfil the requirements and obligations of the Party Agent as defined in the Commonwealth Electoral Act 1918 (as amended). The Party Agent is responsible for lodging HEMP’s Annual Financial Disclosure Return.
  • Receive any formal notices about HEMP registration as required by the AEC

Deputy Registered Officer

If Registered Officer unable (on a temporary basis) to conduct obligations, the Deputy is to substitute. Federal Executive Appointments may include: Campaign Officer, Compliance Officer, Membership/Donations Officer


State Branch

A State Branch is where members join together to lobby State and Local community and politicians regarding the need to re-legalise Cannabis.HEMP-party

State Branches provide the following:

  • a central hub and resource for communications with Local Branches
  • administration of membership applications and donations
  • compliance with State legislation
  • assistance for Local Branches with compliance
  • campaigning and lobbying at State and Local level of the community and politicians
  • organising of fund raising for HEMP
  • all things as may be necessary, expedient or desirable to carry out aims of HEMP
  • compilation/consolidation of financial records of Local Branches to submit to the Federal Executive
  • fund raising events
  • rallies at a State/Local level
  • membership drives
  • distribution of information and authorised promotional material
  • promotion and contribution to the objectives, policy and platform of HEMP

State Branch Elected Officers

President

  • Leads the State Branch of HEMP
  • Chairs State Branch meetings
  • Co-ordinates activities of the State Branch (as listed above)

Vice President

  • Assist the President with duties
  • If President unable (on a temporary basis) to conduct obligations, the VP is to substitute

Secretary

The office bearer responsible for the day to day management of HEMP. Duties include:

  • Carry out administration, keeping of records and correspondence of the State Branch of HEMP
  • Call Extraordinary General meetings of the State Branch as appropriate to further the aims of HEMP
  • Provide notice/s in advance to members of all official State Branch meetings
  • Prepare agenda for State Branch meetings, record attendance, and arrange for minutes/meeting notes to be recorded
  • Co-ordinate official correspondence of the State Branch
  • Maintain custody of all documents, statements and records of the State Branch

Treasurer

  • Receipt all monies paid to the State Branch of HEMP, deposit such monies into accounts determined by the Federal Executive
  • Maintain adequate controls over State Branch finances and financial records, documents, securities etc.
  • Ensure all accounting and/or bookkeeping is conducted by an appropriately skilled person and all documents conform to relevant legislation and regulations and the Constitution.

Registered Officer

  • Donations and bookkeeping responsibilities and assisting the treasurer in financial disclosure compliance.

Deputy Registered Officer

  • If Registered Officer unable (on a temporary basis) to conduct obligations, the Deputy is to substitute

Local Branch

Local Branches of HEMP are less formal with compliance book-work overseen and mostly the responsibility of the State Branch and no need for an election to set up, just five (5) current registered HEMP members are required to establish a Local Branch.

Contact your State Branch for approval and assistance.HEMP Branches

Local Branch activities include the following:

  • fund raising events
  • political rallies
  • membership drives
  • distribution of information and authorised promotional/campaign material/s

Local Branch Officers: President, Vice President and Donations Officer. Other office bearers may include: Membership Officer, Events Officer and Finance Officer.


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